Privacy Policy

Effective Date: 21/03/2026
Business Name: TRA- talent recruitment assist
Contact Email: eddie@tra-recruitment.co.uk

1. Introduction

We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and process personal data when you interact with our services, including job application forms and recruitment automation systems.

2. What Data We Collect

We may collect the following personal data:

  • Full name
  • Email address
  • CV / resume
  • Employment history and qualifications
  • Any additional information submitted during the application process

3. How We Use Your Data

We use your data to:

  • Process job applications
  • Evaluate candidate suitability using AI-assisted tools
  • Communicate with candidates
  • Schedule interviews
  • Maintain internal recruitment records

4. AI-Assisted Processing

We use artificial intelligence tools to assist in evaluating candidate applications.

This includes:

  • Analysing CVs
  • Scoring candidates based on job-related criteria

Important:
AI is used to assist decision-making only. Final hiring decisions are always reviewed by a human.

5. Legal Basis for Processing

We process your data under:

  • Legitimate interest (recruitment and hiring processes)
  • Consent (where applicable)

6. Data Sharing

We may share your data with trusted third-party services, including:

  • OpenAI (AI processing)
  • Google (data storage via Google Sheets)
  • Calendly (interview scheduling)

All third parties process data in compliance with applicable data protection laws.

7. Data Retention

We retain personal data only as long as necessary for recruitment purposes.

Typically:

  • Candidate data is stored for up to 6–12 months
  • After this period, data is securely deleted

8. Your Rights

Under data protection laws, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to processing
  • Request data portability

To exercise these rights, contact us at: [Your Email]

9. Data Security

We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse.

10. Updates to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

11. Contact

If you have any questions about this Privacy Policy, please contact:

TRA- talent recruitment assist
eddie@tra-recruitment.co.uk